Difference between revisions of "Raingutter Regatta"
From Pack 200 Cary
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− | + | = Derby Master Notes - How to run the Rain Gutter Regatta = | |
+ | |||
+ | Determine and book the location - Do this in September when date is final. | ||
+ | |||
+ | *2012: Bond shelter near the lake. Shelter was adequate size. Bored Scouts roamed the landscape and there was no play facilities nearby. Did have water tap nearby. | ||
+ | *2013: White Oak Park. Good location, playground nearby. Shelter is a little small for 4 sets of gutters if there is bad weather. | ||
+ | *2014: Kiwanis Shelter at Bond Park. Good location. Giant shelter, but also used for Year-End Picnic. Fireplace can be used if it's cold, and it was great. Need 75+ feet of hose to reach in to the shelter and fill gutters. 32 participants. | ||
+ | *2015: Kiwanis Bond. 26 participants. Sunday. | ||
+ | |||
+ | <br/>Publish flyer ~6 weeks in advance with announcement on web site. | ||
+ | |||
+ | *Update with date, time, and location. Everything else should be OK. | ||
+ | *Webmaster posts it. | ||
+ | |||
+ | <br/>Call for volunteers. Send out the Sign-up Genius 3 or 4 weeks out. | ||
+ | |||
+ | *Gutter pick-up and return (needs truck or trailer). | ||
+ | *Set-up help (2-4 people). Moving tables, assembling gutter stands and filling. Arrive 30-45min prior to check-in start. | ||
+ | *Can use check-in help if you want; derby master has done this in the past. | ||
+ | *Need 4 Bracketologists to help keep brackets updated. Helps to have one per rank. Need to run through how this works and be comfortable with it. | ||
+ | *Data entry of judging sheet info. Volunteer for this so DM/ADM can circulate and check on issues. | ||
+ | |||
+ | <br/>Regatta day - What To Bring | ||
+ | |||
+ | *From storage unit: | ||
+ | **Gutters (4 sets) | ||
+ | **Gutter stands (4 sets; each has two end pieces and one set of X-shaped rails made of 1x2) | ||
+ | ***2015 note: need to re-drill holes in the newest sets of X-rails. Bring drill and 5/16 bit to regatta day. | ||
+ | **Easels for brackets (2) | ||
+ | *From scout closet at FUMC: | ||
+ | **Clipboards for judging | ||
+ | **Pens? | ||
+ | **Pack banner | ||
+ | **Flag | ||
+ | **Easel if it's there | ||
+ | *From personal collections | ||
+ | **Extension cord and outlet strip | ||
+ | **PC for running spreadsheets. Load the spreadsheets on the PC before leaving the house! | ||
+ | **Printer for printing judging sheets | ||
+ | **Paper for printing sheets and any small signs required | ||
+ | **Label sheets (can be pre-printed) for checking in boats. | ||
+ | **Garden hose | ||
+ | **Sprayer head or valve for end of hose | ||
+ | **Pliers or hose bibb key | ||
+ | **Binder clips or clamps to hold brackets on easels (should just get some clips and put them on the easels) | ||
+ | **Pool noodle and solo cups for impromptu boat assembly. Sometimes a new scout shows up without a boat. | ||
+ | |||
+ | <br/>Running the races | ||
+ | |||
+ | *Directions on running the races using brackets & spreadsheets are included in the Excel doc in the [https://drive.google.com/file/d/0Bw3YhD2PvqukUGVPUDY2RVAtb0U/view?usp=sharing zip file here]. | ||
+ | *From 2013 on, we have done double-elimination tournaments in order to simplify the running and reduce the "choke point" of the derby software. | ||
+ | **Don't have brackets be too big. In 2014, we separated Wolf and Bear with improved results (though there were only 5 Bears.. so we could have combined). Do a survey to see how many plan to attend? | ||
+ | ***For small groups (< 8?) running round-robin style works out well. Derby software can handle this or gin up a spreadsheet. The boys get to race more this way and it should produce clear results. | ||
+ | **Easels in the storage unit are for displaying the brackets, which can be printed up to 11x17 landscape size. A 16-seed double-elimination fits fairly well on two letter-sized pages in landscape mode, and those will fit on the easel as well. | ||
+ | **In order to be totally fair, the brackets should be customized to the number of entries. There are web sites with PDF versions of brackets of all sizes. Download a whole library and then print the appropriate-sized bracket. Brackets included in .zip file. | ||
+ | **For fairness, scouts should be seeded into the brackets (especially if there are not 2^n entries, someone will have a bye). This should be done randomly and transparently. Bingo balls would be a fun way to do it but would create a choke point unless you had 4 sets of balls, one for each rank group. A spreadsheet column with a random number would work too. | ||
+ | **Could also do this with a pre-printed bracket and "BYE" entries in the spreadsheet, it just wouldn't look as clean. The BYE entries would also need to be random-seeded into the bracket to make things balanced. This is not guaranteed to be as fair as the custom-sized bracket. |
Revision as of 18:30, 20 March 2018
Derby Master Notes - How to run the Rain Gutter Regatta
Determine and book the location - Do this in September when date is final.
- 2012: Bond shelter near the lake. Shelter was adequate size. Bored Scouts roamed the landscape and there was no play facilities nearby. Did have water tap nearby.
- 2013: White Oak Park. Good location, playground nearby. Shelter is a little small for 4 sets of gutters if there is bad weather.
- 2014: Kiwanis Shelter at Bond Park. Good location. Giant shelter, but also used for Year-End Picnic. Fireplace can be used if it's cold, and it was great. Need 75+ feet of hose to reach in to the shelter and fill gutters. 32 participants.
- 2015: Kiwanis Bond. 26 participants. Sunday.
Publish flyer ~6 weeks in advance with announcement on web site.
- Update with date, time, and location. Everything else should be OK.
- Webmaster posts it.
Call for volunteers. Send out the Sign-up Genius 3 or 4 weeks out.
- Gutter pick-up and return (needs truck or trailer).
- Set-up help (2-4 people). Moving tables, assembling gutter stands and filling. Arrive 30-45min prior to check-in start.
- Can use check-in help if you want; derby master has done this in the past.
- Need 4 Bracketologists to help keep brackets updated. Helps to have one per rank. Need to run through how this works and be comfortable with it.
- Data entry of judging sheet info. Volunteer for this so DM/ADM can circulate and check on issues.
Regatta day - What To Bring
- From storage unit:
- Gutters (4 sets)
- Gutter stands (4 sets; each has two end pieces and one set of X-shaped rails made of 1x2)
- 2015 note: need to re-drill holes in the newest sets of X-rails. Bring drill and 5/16 bit to regatta day.
- Easels for brackets (2)
- From scout closet at FUMC:
- Clipboards for judging
- Pens?
- Pack banner
- Flag
- Easel if it's there
- From personal collections
- Extension cord and outlet strip
- PC for running spreadsheets. Load the spreadsheets on the PC before leaving the house!
- Printer for printing judging sheets
- Paper for printing sheets and any small signs required
- Label sheets (can be pre-printed) for checking in boats.
- Garden hose
- Sprayer head or valve for end of hose
- Pliers or hose bibb key
- Binder clips or clamps to hold brackets on easels (should just get some clips and put them on the easels)
- Pool noodle and solo cups for impromptu boat assembly. Sometimes a new scout shows up without a boat.
Running the races
- Directions on running the races using brackets & spreadsheets are included in the Excel doc in the zip file here.
- From 2013 on, we have done double-elimination tournaments in order to simplify the running and reduce the "choke point" of the derby software.
- Don't have brackets be too big. In 2014, we separated Wolf and Bear with improved results (though there were only 5 Bears.. so we could have combined). Do a survey to see how many plan to attend?
- For small groups (< 8?) running round-robin style works out well. Derby software can handle this or gin up a spreadsheet. The boys get to race more this way and it should produce clear results.
- Easels in the storage unit are for displaying the brackets, which can be printed up to 11x17 landscape size. A 16-seed double-elimination fits fairly well on two letter-sized pages in landscape mode, and those will fit on the easel as well.
- In order to be totally fair, the brackets should be customized to the number of entries. There are web sites with PDF versions of brackets of all sizes. Download a whole library and then print the appropriate-sized bracket. Brackets included in .zip file.
- For fairness, scouts should be seeded into the brackets (especially if there are not 2^n entries, someone will have a bye). This should be done randomly and transparently. Bingo balls would be a fun way to do it but would create a choke point unless you had 4 sets of balls, one for each rank group. A spreadsheet column with a random number would work too.
- Could also do this with a pre-printed bracket and "BYE" entries in the spreadsheet, it just wouldn't look as clean. The BYE entries would also need to be random-seeded into the bracket to make things balanced. This is not guaranteed to be as fair as the custom-sized bracket.
- Don't have brackets be too big. In 2014, we separated Wolf and Bear with improved results (though there were only 5 Bears.. so we could have combined). Do a survey to see how many plan to attend?